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Parent Manual 2014-2015

A Word from the Director . . .

Welcome to Grace Kids! We all consider it a privilege to be a part of your child’s life as we provide a safe and happy learning environment in your absence. Please know that we take our job seriously and will do our best to meet the needs of your family.

I have been in the field of early education for over 24 years. I have lots of experience in dealing with different aspects of young children and would be most pleased to sit and talk with you if I can be of any service. My door is always open to answer any questions or concerns that you may have.

This is a rewarding time for families of young children. It is such a joy to watch them grow and learn and make new discoveries. Thank you for allowing us to be a part of your family. To God be the glory!

Colleen Teran

Director, Grace Kids Preschool



Grace Kids accepts all children ages two through five, within enrollment limits, regardless of race, sex, color, religion or national origin. The school is not equipped, however, to meet the needs of children who cannot benefit from a group experience.

Grace Kids Preschool

A ministry of Grace Church San Diego

2716 Madison Avenue

San Diego, CA 92116



Facility Tax ID 33-0217537

Facility License Number: 376700918

Phone Number: 619-269-8080


Hours of Operation

7am – 6pm Monday – Friday


Affiliation Grace Kids is a ministry of Grace Church San Diego under the leadership of Pastor Tim Scott. Under the guidance of the school board and Pastor Tim, the preschool director oversees the staff and the operation of the preschool.

Grace Kids is a non-profit organization, licensed by the State of California for a full-day program. The school and staff subscribe to the following statements of philosophy:

The educational philosophy for Grace Kids is based on a God-centered view that all truth is God’s truth, and that the Bible is the inspired and the only infallible authoritative Word of God containing this truth. God created all things and sustains all things. Therefore, the universe and man are dynamically related to God and have the purpose of glorifying Him. Because man is a sinner by Nature and choice, he cannot, however glorify or know God. He can do this only by choosing God’s free gift of salvation through His Son, Jesus Christ, thereby committing his life to the Lordship of Jesus Christ.

Grounded in the Christian concept of love, the aim of GKPS is to provide a Christian perspective on the total world view from which will develop a balanced personality and a proper understanding and acceptance of a person’s role in life at home, at work, at play and at worship.

The responsibility of GKPS towards the student encompasses the spiritual, emotional, cognitive, physical and social areas in preparation for kindergarten and for life. The Bible will be taught as an integrative element of all learning.

Core Values

1. Introduce God’s plan and the love of Jesus for the children, encouraging His values and character into their lives (John 13:34).

2.Provide opportunities and resources to increase the parent’s child development knowledge and parenting skills (Genesis 18:19).

3.Provide children with a safe, loving, and nurturing environment where children can experience success and failure (Isaiah 54:13).

4.Provide opportunities for each child to build self-worth and confidence (Joshua 1:9).

5.Provide children with age-appropriate curriculum and emergent activities which encompass all areas of the child’s development (Psalm 78:1-4).

World View

Grace Kids Preschool has a commitment to:

1. Teach age-appropriate biblical truths that can be integrated into all knowledge and conduct.

2.Clearly articulate those Godly truths relating to family values.

3.Measure all knowledge based on those biblical truths.


1. A weekly chapel session will be held teaching songs and Bible stories. Also, a daily Bible time will be conducted incorporating prayer and Scripture memory.

2.In an effort to provide opportunities for parents to increase their knowledge and understanding of biblical parenting values, a monthly newsletter is available. Open house, a pre-kindergarten graduation program and individual counseling with the director and or other Grace Church staff members.

3.Adjustments are made to the physical environment in the classroom and the playground to meet the needs of all children. A variety of materials are supplied to meet the needs and promote the optimal growth potential of each child.

4.Respect for each other is modeled through the school staff and children are encouraged to love one another. Children are supported in their independence in caring for themselves and the school environment. The physical and emotional needs of the children are met with comfort and care.

5.Children will be prepared to enter the traditional school environment with mastery of basic skills that will ensure their success.


Family Life Values Statement

Grace Kids is a ministry of Grace Church and exists to demonstrate God’s love for children and parents of this community. Because we are a Christian ministry and because we believe in the truth and relevance of the Bible . . .

Our standard is that each of our staff members has a personal relationship with Jesus Christ.

Our curriculum for children is taught from a Christian perspective and is based on the principles of the Bible.

We honor the parenting roles and child development principles taught in Scripture. Here are the key examples:

Genesis 1:27 So God created people in His own image; God patterned them after himself; male and female he created them.

Family Life values are determined by God and His relationship to His people. Scripture paints a picture of God and His attributes as those of a parent . . . God the Father sent His Son.

Specifically we teach that men and women (boys and girls) are created with equal value in the image of God and that He loves them intensely.

Ephesians 5:21, 6:4 And further, you will submit to one another out of reverence for Christ . . . don’t make your children angry by the way you treat them. Rather, bring them up with the discipline and instruction approved by the Lord.

We believe that the family as God intended is, whenever possible, a partnership between a husband and wife who share responsibility and submit to one another out of love for each other and respect for their Creator. The parents in turn, out of that same kind of love and respect, honor children as created in the image of God and encourage them to love God and love people.

Deuteronomy 6:6-7 And you must commit yourselves whole heartedly to these commands I am giving you today. Repeat them again and again to your children. Talk about them when you are at home and when you are away on a journey, when you are lying down and when you are getting up again.

Whenever possible, we believe that the primary teachers of children are their parents. Our intent is to assist parents by teaching their children the truths of God, a love for people, along with the skills and knowledge necessary to equip them for life.

As a parent, making application for my child here at Grace Kids, I agree to support the principles mentioned here and, to the best of my ability, fulfill my role as the primary teacher and encourager of my children.


General Information

Student Progress Reports Each Spring your child will receive a written evaluation of progress and school readiness.

Change of Information If your name, address, or telephone number changes or your place of work changes, please notify the school.

E-Mails Regular e-mails are sent to you informing you of current events and reminders in the preschool.

Sunscreen Please apply sunscreen in the morning before leaving home. If you would like it applied again in the afternoon, please leave a bottle with your child’s name on it in their cubby and speak to the teacher.

Change of Clothing Please bring a complete change of clothing to leave in your child’s cubby in case of an accident or emergency. Be sure to add different clothing as the seasons change.

Shoes must be worn to school. Thong-type sandals are not safe in the play yard and may not be worn to school. Sandals must have a strap around the heel. Closed-toe shoes are the safest.

Lost and Found items are kept in a bin at the Parent Center. Please make sure to put your child’s name in their jackets to ensure that your child’s clothing is returned to the proper place.

Earthquake Provisions are provided by GKPS and the cost of these items are included in your registration fee.

Toys to School Children are not allowed to brings toys from home. These items create conflict in the classroom. Many teachers plan a weekly share day. Check with your child’s teacher for the assigned day.

Solicitation of Goods and Services GKPS policy does not allow for any child or parent to receive solicitation by any other parent or organization to purchase products or services.

After-Hours Telephone Messages The office closes @ 5:00pm. The phone will be answered until 6:00. Messages left after 6 pm will be returned the next business day.

Late Pick-Ups GKPS charges $2/minute after 6:01pm if you are late in picking up your child. Please be advised that children are considered abandoned by California State Law after 6:30pm and are to be transported to Polinsky Home for Children. It is very important that you communicate with us in the event you are unable to pick up your child.


Grace Kids will only administer prescription medication in the original container labeled with the child’s name. We will not administer over-the-counter medications.

Medication must be checked in at the office.

Complete a Medication Authorization form

Asthma treatment/inhalers/Epi pens require special forms which are available in the office.



Please report absences to the office by 9am.

If a child has a fever of 100 degrees and above, vomiting or diarrhea, or displays other symptoms of illness while at school, the parent will be notified. The child must be picked up within 30 minutes.

Your child must be free of a fever, vomiting or diarrhea for 24 hours before returning.

Your child needs to stay home if he/she vomits during the night.

If you child is limited by allergies, please notify the school

We will notify other parents if their child is exposed to a contagious disease.

If your child becomes ill during the school day, a parent will be notified:

Your child must be picked up within 30 minutes

Your child needs to stay home the following day.

Lice Policy

When live lice (actual bugs) are discovered on your child, you will be called for immediate pick up and treatment at home. Please be proactive and aware of the following information.

Returning to School Your child may return to school when . . .

•There are no live bugs

•All nits have been removed

•The child has been checked at the office for any nits.

Seven Day Check

•A seven-day check will be administered by the staff to make sure that no new nits have been hatched.

At-Home Treatment

•Over-the-counter treatment as recommended by your pharmacist.

•Wash the child’s bedding and pillows

•Soak combs and brushes in hot water for 5-10 minutes

Important Information about Lice

•Live bugs are transferred from direct head-to-head contact or shared combs, hats and scarves.

•Live bugs can crawl from one child to another.

•Lice to not live longer than 12-18 hours without a host (i.e., someone’s head or a blood source)

•Nits are harmless. Once they have been treated, it is unlikely that they will hatch.

•Nits are not transferrable.

•Nits do not hatch for 7 days.



All children are required to observe a rest period. Grace Kids provides a cot for resting. Parents are requested to purchase a RolliePollie (nap blanket/pillow) from the school office. These provide a quick and efficient way to store cots and insure your child’s comfort. Please take them home on Friday (or your last day of the week) and return on Monday.

Note: There will be a $5 charge for any RolliePollie that is not here for nap time. This covers the cost of the laundry and replacement for the day.

Non-Nap Room Many pre-kindergarten children no longer need a nap. Early in the school year, a non-nap room will be established to meet the needs of these children. Please discuss this with your child’s teacher.

Child Abuse Reporting

The State of California requires childcare providers to report any suspected incident of possible child abuse or neglect. All preschool staff are legally obligated to comply with these guidelines.

Emergency Disaster Plan

In the event of a national disaster or emergency, plans are in place to provide food, water and protective care for 72 hours. Grace Kids provides this as part of the registration fee. In the case of an evacuation, you may contact us by email at or We will be checking emails and responding via smartphones. Drills are conducted on a regular basis throughout the school year.

School Closures

There may be an occasion where Grace Kids must be closed due to circumstances beyond our control. For example, the fires of 2007 forced many school closures as did the recent power failure. In the event of an emergency school closing when your children are at home, please do the following:

•Call the preschool for a pre-recorded message to obtain information and/or direction.

•Or check our website for any up-dated information about Grace Kids.

•Understand that the preschool tuition will be the same regardless of a temporary closure. Expenses for the school continue in spite of the emergency.

In the event of an emergency while your children are in our care, provisions, supplies and first aid equipment are in place to care for your child up to 72 hours. Please make use of the Emergency Information Card in the event of a disaster.


Sign In and Sign Out

Sign in sheets for all classes are located at the Parent Center. Parent signatures are extremely important for the safety of the children. Please be aware . . .

1.Your signature on the sign-in sheet acknowledges that your child is now our responsibility.

2.In case of fire or disaster, it is the only record that your child is on the premises. We use the sign-in sheets to account for every child that is signed in. Without your signature, we have no quick reference that your child is in attendance that day.

3.State Licensing requires that every child be signed in with a first and last name. When they inspect our facility, we can be cited for any child not signed in. It is our responsibility to see that every parent understands the importance of the sign-in signature.

4.California State law stipulates that schools have a duty to protect those enrolled at their sites. In agreement with this law, students attending GKPS will not be released to anyone whose behavior in any way might jeopardize the safety and well being of a child including, but not limited to, those we suspect might be under the influence of drugs and/or alcohol.

Please use the Madison Avenue entrance when dropping off or picking up your child. The playground gate is locked for in-coming people and is only designed for an exit in case of an emergency.

Late Pick Up

In the event that you are late in picking up your child at the end of the day, you will be charged $2/minute effective 6:01pm. A child left at the center after 6:30pm by is law is considered an abandoned child. After all efforts to contact you have failed, the authorities will be called to come and deliver your child to the Polinsky Children’s Center.

Note: The office closes at 4:30pm. If you need to speak with someone on staff, please leave a message. The machine is checked regularly until 6pm and your call will be returned.

Court Orders

The preschool must have on file all current court orders that make reference to school-related enforcement. For the welfare of the students, all personnel and policies of the preschool must maintain total neutrality in conjunction with all custody suits, whether settled or in progress. At no time will GKPS or the staff provide supporting information requested by either parent or their attorneys to be used in custody to enhance or detract from either party’s claim, unless subpoenaed by the courts. GKPS will also not act as a liaison between parents and their children for the purpose of sidestepping court orders. Our school’s responsibility is to maintain a safe, loving learning environment for all children in all circumstances. We will not take sides and jeopardize our purpose.


Potty Training Kids

There are three classrooms reserved for those children who are not yet potty trained. They are fully equipped for diaper changing and staffed with extra personnel. Your child is considered potty trained when he/she is wearing underwear (not pull-ups) and has no more than 7 accidents in 11 days.

Note: All 3-year-old children must be potty trained before enrollment.

Parents will Need to Provide

  • RolleePollee (Nap Blanket) . . . . . . . $25
  • New Student Enrollment Fee . . . . $150, non-refundable
  • Annual Re-Enrollment Fee . . . . . . $90, non-refundable

We reserve the right to discontinue enrollment if the policies and procedures of the preschool do not meet the needs of parents and children

Biting Policy

Biting is age appropriate up to 24-26 months. After a 6-month grace period, a 30-month old child can understand the concept that biting is not acceptable. The most effective action to stop biting can only be taken by the parent. Therefore, in consideration of the health and safety of the other children, the following steps shall be taken:

  • First incident: The child will be sent to the office to think about what has happened, the incident documented and the parents notified.
  • Second incident: The parent will need to pick up the child immediately and take him/her home for the day.
  • Third incident: See second incident.
  • Fourth incident: See second incident

Tuition Reminders

Please Note: Credit is not given for absences. We are not able to provide make-up days because our classrooms operate at a maximum capacity each day.

Sibling Discount: A 15% discount is offered for a sibling attending Grace Kids.

Reminder: Tuition is due the first of each month, payable by the 10th of the month. Payment received after the 10th will be rendered a $25 late fee.


Discipline Policy

The school is an extension of the home and we are here to serve you as you train and build character in your child. You are the first and primary teacher. We are here to help you.

He who ignores discipline despises himself, but whoever heeds correction gains understanding.

Proverbs 15:32.

Children obey your parents in the Lord, for this is right. Honor your father and mother, which is the first commandment with promise: that it may be well with you and you may live long on the earth. Ephesians 6:1-3

As an extension of your home, we will provide and support opportunities for your child to practice obedience and a good attitude (honor) in the school environment. Your child will be treated with respect and fairness at all times.

If a child displays behavior that endangers himself or others or is in direct disobedience to classroom standards, the following steps will be taken:

•Re-direction towards another activity

•Loss of privilege

•Quiet time

If the behavior continues, the director shall be notified and parents will be requested to meet with the director and teacher. A plan of action will be set in place to include the following:


•Daily communication on the child’s progress for two weeks

•Resources to get professional assessment/intervention for behavioral concerns.

If this fails, it may be time to consider whether or not Grace Kids is the best environment for the child. The director reserves the right to make this decision after much consultation with parents and the teacher. A one-week notice will be given to the parent for withdrawal.

Note: At no time shall corporal punishment be used with your child. Children will be treated with respect, instruction and redirection at all times.

Parent-Initiated Student Withdrawal A written two-week notice is required for all students who plan on withdrawing. Full payment is required for those two weeks, regardless of attendance. Note: If payment has been made that exceeds the two weeks, a refund shall be submitted for the remaining time and mailed to you within 10 days.

Director-Initiated Student Withdrawal When the director determines that the school environment does not meet the needs of the child, a one-week notice shall be given for withdrawal. A refund shall also apply if the account has been paid in full for the month.


Happy Birthday to Me!

We want to make your child’s birthday a special day! Each child gets special privileges on their birthday, including the birthday song and the birthday hat.

If you would like to bring in special treats to share with friends, we encourage the following:

  • Bubbles for each friend in the class
  • Yogurt
  • Frozen banana on a stick
  • Stickers, markers or crayons
  • Fresh fruit
  • Healthy cookie or muffin
  • We discourage the following:
  • Cupcakes, cake, ice cream
  • Soda or fruit punch
  • Plates, hats, party favors and piñatas


Thanks for your help in providing a healthy, fair, manageable birthday for your child.


Tuition Agreement

Tuition is the same each month regardless of absence, holidays or school closure due to circumstances beyond our control.

Registration fees are NON-REFUNDABLE.

All checks must be made payable to Grace Kids, and dropped off at the preschool office, or mailed to: Grace Kids Preschool, 2716 Madison Ave, San Diego, CA 92116.


Payment is considered late if not received by the 10th of the month. A late fee of $25.00 will be charged to your account after the 10th .

If payment is not received by the 25th of any given month, your child/children will not be permitted to attend preschool as of the first of the following month.

Payments on delinquent accounts must be remitted in the form of cash, cashier’s check or money order.

All accounts must be paid in full before your child will be allowed to participate in the pre-kindergarten graduation ceremonies.


RETURNED checks are charged a $25.00 fee and require replacement in the form of a money order or cash. A second returned check would require all future payments to be made with cash or money order.


If you must withdraw your child from preschool, TWO WEEKS WRITTEN NOTICE must be given. We will issue a prorated tuition refund, if applicable, based on the withdrawal date.


Parent Signature(s)______________________/______________________Date________________

Grace Kids Preschool


Home Packed Lunches

Please include fresh fruits and vegetables

  • Sandwiches
  • Munchies
  • Freeze juice boxes or water bottles the night before and they will be ice cold for lunch the next day.

Note: Pudding and jello are not allowed. There is no nutritional value and the high sugar content is not good . . . especially just before nap. Thanks.

Snack Menu

Morning Afternoon

  • Monday Fruit/yogurt Bagels/jelly
  • Tuesday Oranges/pretzels Fruit/graham crackers
  • Wednesday Apples/cheese Bagels/cream cheese
  • Thursday Fruit/animal crackers Popcorn/fruit
  • Friday Fruit/goldfish crackers fruit/vanilla wafers


A Day in the Life at Grace Kids

  • 9:00 Class begins Calendar, Pledge of Allegiance, Bible and memory verse
  • 9:20 Circle time, art, center time
  • 10:00 Outside for snack and Playground
  • 10:45 Inside for circle time music/movement/science/centers
  • 11:45 Half day children leave
  • 12:00Lunch
  • 12:30-2:30 Rest time
  • 2:30 Get up and bathroom
  • 2:50 Snack
  • 3:00 Circle time
  • 3:30 Outside
  • 4:30 Inside for stories and free play
  • 6:00 School closes